Skip to content
Howrah Bridge over the Hooghly at sunrise with yellow taxis on the riverside road and a green highway sign reading Kolkata
Kolkata & Howrah

Visitor Management System in Kolkata, West Bengal

Track every visitor inside your Kolkata site, from Sector V receptions to Howrah works gates and Dankuni warehouses. Live in a day, from ₹1,499 a month.

  • Cloud Based
  • Mobile App
  • Go Live in 1 Day
  • From ₹1,499/month · 7-Day Free Trial
WhatsApp

Companies already running their gates on VizPass

Visitor Management System in Kolkata for Offices, Works and Warehouses

If your gate still runs on a paper register, you already know the gaps: names nobody can read, visitors who never signed out, and no quick answer when someone asks who is on site right now. In Kolkata that happens at three kinds of visitor entry: office receptions in Salt Lake Sector V and New Town, works gates in Howrah and the Hooghly mill towns from Budge Budge to Titagarh, and warehouse truck gates around Dankuni and along NH16.

VizPass is visitor management software built for all three. Your guard checks each visitor in on a phone or tablet, the host approves, and every visit becomes one record of who came, whom they met and when they left. An old mill with a main, goods and side gate runs on one account, each visit tagged to the gate it came through.

Talk to Us About Your Visitor Management Requirement

Leave your name and a Number for Quick Reply Within a Working Day.

How it works at the gate

How the Visitor Management System Works at Your Gate

Four steps, each on the VizPass app.

01

Visitor Checks In

The visitor scans the gate QR code, or the guard starts a walk-in: who they are meeting and why.

VizPass app walk-in screen asking whom the visitor is meeting and the purpose of the visit
02

Host Approves

The person being visited approves or declines in the app, on WhatsApp or from a link.

VizPass app home screen listing visitor requests waiting for the host, with Approve and Decline buttons
03

QR Gate Pass

A pass with the visitor’s name, host and QR code, on their phone or printed at the desk.

VizPass gate pass on a phone with the visitor name, QR code, host, valid-till time and gate
04

Guard Scans at the Gate

One scan shows the guard allowed or turned back, and every scan stays on record.

VizPass gate console on a phone showing Allowed, Let Out after a pass is scanned at the main gate
Industries we serve

Industries We Serve in Kolkata

Three kinds of gate, one visitor record.

Receptionist checking in a visitor with a laptop bag on a tablet in an office lobby

Sector V and New Town Offices

Salt Lake Sector V and New Town: interview drives, client visits and vendors at a reception behind the building's own security, with the host told when they arrive.

Offices and IT parks
Visiting engineer in a hard hat showing his phone to a security guard with a tablet at a factory gate

Howrah and Hooghly-Belt Works

Howrah and the jute mills and engineering works from Budge Budge to Rishra and Titagarh: main, goods and side gates in one account, each visit tagged to the gate it came through.

Manufacturing plants
Security guard in a high-visibility vest checking a truck driver in on a tablet at a warehouse gate, with trucks lined up at the loading bays

Dankuni and NH16 Warehouses

Dankuni and NH16 towards Uluberia: drivers recognised by mobile number, vehicle numbers typed and searchable, and loads on material passes on the Gate Control plan.

Warehouses and logistics
Visitor management by industry

Visitor Management System for Every Industry in West Bengal

From a single reception desk to a plant with several gates.

Manufacturing Plants

Contractors, vendors and auditors at the works gate.

Learn more

Pharmaceutical Plants

A dated record of every auditor and contract crew.

Learn more

IT Parks and Offices

Interview drives, clients and vendors at reception.

Learn more

Warehouses and Logistics

Drivers, vehicle numbers and material passes.

Learn more

Hospitals and Clinics

Visitors and vendors logged at the front desk.

Learn more

Schools and Colleges

Parents, vendors and guests checked in at the gate.

Learn more

Construction Sites

Labour and contractors, each on a pass of their own.

Learn more

Food and FMCG Plants

Visitors, crews and trucks at the plant gate.

Learn more
Why VizPass

Why Choose Visitor Management Software in Kolkata

What changes when the paper register goes.

No Hardware to Buy

Runs in a browser on the guard's phone or any Android tablet. Add a printer only if you want printed passes.

One Flat Monthly Price

Published prices for the whole company, not per user, site or gate. GST extra.

Go Live in One Day

Set up a gate, invite your hosts and check in your first visitor on the day you start.

WhatsApp, Email and App Alerts

Hosts approve on WhatsApp once it is set up, by app push or from a no-login link. Passes reach visitors by WhatsApp or email.

Every Site in One Account

Sites, gates and areas sit in one account, and the On Site list filters by site and gate.

Records Ready for Audits

Photo, ID, host and times on every visit, with reports you can download as CSV or save as PDF.

Key features

Key Features of Our Visitor Management Software

Each task at the gate, done on the guard's phone or an Android tablet.

Visitor scanning the QR code on a stand with her phone at an office entrance

Interview Drives Without a Queue at the Desk

HR invites candidates ahead by WhatsApp or email. Each adds company, address and ID number before the day and arrives with a QR pass, so the desk only takes the photo and checks them in.

  • Uninvited walk-ins scan the reception QR code and fill in their own details
  • The host approves on WhatsApp, push or a no-login link, if you require approval
  • Visitors see your privacy notice and agree to it before registering
Visitor pre-registration
VizPass dashboard showing visitors today, people currently inside and visitors overstaying on an expired pass

Every Gate of an Old Compound on One Screen

Main gate, goods gate and side gate each check people in on a phone, and the office sees who is inside through any of them, filtered by site, area and gate.

  • Visits are tagged to a site, area or sub-location
  • Visitors still inside after their pass ends are flagged
  • Each check-in, check-out and change is in the activity log
Gate management
Contract workers in helmets queueing at a plant gate while a guard checks in the first worker on a tablet

Mill Contractors Who Come Back Every Day

Each worker gets a pass of their own; there is no group entry. A returning worker is found by phone number, so name, company and photo fill in and the check stays short.

  • The On Site list is searchable by company
  • A pass can carry an end time; an expired pass is refused at entry
  • A blocked person is refused at check-in, even on a booked visit
Contractor and labour entry
Truck driver handing paperwork through a gate cabin window to a security guard holding a tablet, with the truck waiting at the barrier

Drivers Who Change Between Booking and Arrival

At a Dankuni truck gate a returning driver is recognised by mobile number and their details fill in. The guard types the vehicle number, which stays searchable afterwards.

  • No number-plate reading; the vehicle number is typed
  • Inward loads take a typed challan, PO or invoice number
  • Outward passes can carry the invoice or challan as a file
Vehicles at the gate
Store clerk holding out a returnable gate pass beside a pallet of tool cases while a security guard checks the items on a tablet

Crates and Pallets That Must Come Back

Returnable packaging leaves with a load and is meant to return. A returnable pass on the Gate Control plan carries a return date, and anything late is chased until someone closes it.

  • Overdue material gets an alert every three days
  • Approval chains by department, category or value
  • An unanswered approval escalates after 24 hours
Material gate passes
Aerial view of workers standing in rows at a painted assembly point while a fire warden walks the front row with a tablet

Clearing a Riverside Compound

If the works has to be cleared, the list of who is inside becomes the roll call: visitors, their hosts and the gate team are alerted, and each person is marked safe.

  • Alerts go by bell, email, WhatsApp and push
  • Each delivery attempt is logged, then the all-clear goes out
  • Employees who are not hosts or gate staff are not alerted, so keep the siren
Evacuation roll call
Security and data

Visitor Management System Security

Who can see what, what gets logged and where the records are kept.

Roles and Permissions

Six built-in roles, from Company Admin to Security Guard and Receptionist, plus custom roles built from 38 permissions.

Tamper-Proof Activity Log

Sign-ins and every change to a visit or visitor, including check-ins, check-outs, blocks and reversals, are logged.

Blocked Visitors Refused

Block a person and they are refused at check-in, matched by mobile number, even on a booked visit.

Passes That Expire

A pass can carry an end time. After it, the pass is refused at entry and anyone still inside is flagged.

Data Held in India

Visitor records are held in Indian regions; the data hosting page sets out exactly where.

You Set the Retention

Choose how long records are kept, from 12 to 120 months; older visits are deleted every night.

Gates like yours

What Our Customers Say

★★★★★
“VizPass has made our front desk operations much more organised. Visitor check-ins, courier entries and gate approvals are now handled digitally, which saves time and improves accountability.”
Gagan Mathur INOM Sweets
★★★★★
“VizPass gives our operations team better control over daily gate activity. Material movement, employee exits and reports are now easier to track, approve and review.”
Sandeep Garg INKaran Latex Ltd
★★★★★
“VizPass made our front desk faster and more organised. Visitor check-ins, courier entries and approvals are now handled without paper registers.”
Harman S INAdmin Head, Ferozepur College of Engineering
★★★★★
“The platform feels simple for reception staff and professional for guests. Pre-registration and instant host alerts have improved our daily visitor flow.”
Rekha Y INOperation Head, Orchid Petal Ltd
★★★★★
“QR check-ins and OTP verification made guest entry smooth and contactless. Our teams receive notifications on time, without follow-up calls.”
Nitish T INOperation Head, HRIT University
★★★★★
“We have much better control at the gate now. Our security team can verify visitors, track movement and maintain accurate digital records.”
Gaurav S INFacility Manager, MMMIPCollege of Pharmacy
★★★★★
“VizPass gives us clear reports for visitors, couriers and gate activity. It saves admin time and helps management review data quickly.”
Harish G INPlant Head, HPL Ltd
★★★★★
“VizPass has made our front desk operations much more organised. Visitor check-ins, courier entries and gate approvals are now handled digitally, which saves time and improves accountability.”
Gagan Mathur INOM Sweets
★★★★★
“VizPass gives our operations team better control over daily gate activity. Material movement, employee exits and reports are now easier to track, approve and review.”
Sandeep Garg INKaran Latex Ltd
★★★★★
“VizPass made our front desk faster and more organised. Visitor check-ins, courier entries and approvals are now handled without paper registers.”
Harman S INAdmin Head, Ferozepur College of Engineering
★★★★★
“The platform feels simple for reception staff and professional for guests. Pre-registration and instant host alerts have improved our daily visitor flow.”
Rekha Y INOperation Head, Orchid Petal Ltd
★★★★★
“QR check-ins and OTP verification made guest entry smooth and contactless. Our teams receive notifications on time, without follow-up calls.”
Nitish T INOperation Head, HRIT University
★★★★★
“We have much better control at the gate now. Our security team can verify visitors, track movement and maintain accurate digital records.”
Gaurav S INFacility Manager, MMMIPCollege of Pharmacy
★★★★★
“VizPass gives us clear reports for visitors, couriers and gate activity. It saves admin time and helps management review data quickly.”
Harish G INPlant Head, HPL Ltd

Published pricing

Visitor Management Software Price in Kolkata

One flat price a month for the whole company — not per user, site or gate.

Single Gate
₹1,499/month
Basic
₹4,999/month
Front Desk
₹9,999/month
Gate Control
₹14,999/month

Prices exclude GST; annual billing gets one month free. Start with a free 7-day trial on the Basic plan, no card needed. See what each plan includes →

How we work with you

Why Choose Our Visitor Management Services in West Bengal

Set up from Noida, run on your own gate.

Live Demo on Your Gate

A video call pointed at your own gate, with your guards on it: real check-ins, not slides.

Start at One Gate

Begin with your busiest gate, run it beside the register for a week, then add the rest.

Support Six Days a Week

Phone, email and WhatsApp, Monday to Saturday, 9:30 to 18:30 IST, from our team in Noida.

Staff Attendance as Well

eSSL and ZKTeco biometric devices send staff punches to the VizPass Attendance module, on the Attendance & Leave plans.

Upgrade to a Visitor Management System in Kolkata

Replace the paper register with photo-ID check-in, WhatsApp approval and QR passes, at one gate or all of them.

Book a live demo See pricing

Visitor Management System in Kolkata: Frequently Asked Questions

How Much Does a Visitor Management System Cost in Kolkata?

VizPass is priced per company, not per user, site or gate: ₹1,499 a month for Single Gate, ₹4,999 for Basic, ₹9,999 for Front Desk and ₹14,999 for Gate Control, which adds material and staff exit passes. GST is extra, annual billing gets one month free, and the 7-day free trial runs on the Basic plan.

Is VizPass Visitor Management Software or Hardware?

Software. VizPass runs in a browser on the guard's phone or any Android tablet, so there is no kiosk or proprietary device to buy. Add a printer only if you want printed passes; otherwise the QR pass goes to the visitor's phone by WhatsApp or email.

Which Industries in West Bengal Is the Visitor Management System Built For?

Any site where a guard keeps a register today: office receptions and IT parks, pharma and chemical units, factories, warehouses, hospitals, schools and colleges, and construction sites. Each gets the same record of who came, whom they met and when they left, with material passes on the Gate Control plan where a plant needs them.

We Run a Hooghly Mill with Three Gates. Can One Account Cover All of Them?

Yes. Each gate checks people in on a guard's phone or an Android tablet, all in one company account. Visits are tagged to the site, area or sub-location they belong to, and the On Site list on the web desk filters by workplace and by gate. The price is per company, not per gate, so adding the side gate does not change your plan.

Can Guards at a Howrah Gate Use VizPass in Bengali?

Not today. Signed-in staff, guards included, can switch their screens to Hindi or Marathi, and Gujarati is partly done, but there is no Bengali, and visitor forms and the phone app are in English. The guard's screens are short and repeat the same few steps; try them with your gate staff during the trial before you commit.

How Secure Is the Visitor Management System?

Access is by role: six built-in roles plus custom roles. Sign-ins and every change to a visit are kept in a tamper-proof activity log, blocked people are refused at check-in, and records are held in Indian regions and deleted after the retention period you set, between 12 and 120 months.

Can VizPass Connect to Our Attendance Machines?

Yes, for staff attendance. eSSL and ZKTeco biometric devices send punches to the VizPass Attendance module, which comes with the Attendance & Leave, Field Workforce and Enterprise plans, priced on request. The visitor plans do not include it. Every visitor record can also be downloaded as CSV.

How Fast Can Visitor Management Software Go Live in Kolkata?

One gate can go live on the day you start: set up the gate, invite your hosts and check in the first visitor. We suggest running it beside the paper register for a week, then adding your other gates. The demo and the go-live session both run on a video call.

Is There a VizPass Office in Kolkata?

No. VizPass is built and supported from Noida, and there is no office in Kolkata or anywhere else in West Bengal. Demos and go-live sessions run on a video call pointed at your own gate, and on-site visits are arranged case by case, not same-day. Support is by phone, email and WhatsApp, Monday to Saturday, 9:30 to 18:30 IST.

Where Is Visitor Data Stored, and Who Is Responsible Under the DPDP Act?

Visitor data is held in Indian regions, and the hosting and residency page says where. You can set VizPass to delete visits, photos and ID images older than a retention period you choose; it is off by default. Meeting your duties under the DPDP Act stays with you as the data fiduciary.

Further reading

Try It Yourself Before Booking a Demo

Seven days on the Basic plan, with no card and no hardware: add a gate, invite your hosts and check in your first visitor.

Start free trial Book a demo

Visitor Management System in Other Cities

Noida & Greater Noida Delhi NCR Gurugram Ghaziabad & Faridabad Bangalore Mumbai Pune & Pimpri-Chinchwad Ahmedabad & Gandhinagar Chennai & Sriperumbudur Hyderabad & Secunderabad Chandigarh, Mohali & Baddi Ludhiana Kanpur & Unnao Indore & Pithampur Bhopal & Mandideep Jaipur Nagpur Kochi Raipur & Chhattisgarh Ankleshwar & Bharuch Jharkhand Odisha Bhiwadi, Neemrana & Bawal

Keep Reading

Visitor Management System in Delhi NCR Read the Guide Visitor Management System in Noida and Greater Noida Read the Guide Visitor Management System in Gurugram and Manesar Read the Guide Visitor Management System in Jaipur, Rajasthan Read the Guide Visitor Management System in Nagpur, Maharashtra Read the Guide

From the Blog

All Articles
DPDP Act Visitor Management: Why ID Photocopies Became a Liability A Visitor Data Breach: What a Gate Operator Must Do in the First 72 Hours Visitor Data and the Factories Act: Two Registers, One Record
Further Reading Visitor Management — Wikipedia All Features Pricing Partner Programme Book a Walkthrough System Status Industries Use Cases Compare Visitor & Gate Glossary