Visitor Management for Offices and IT Parks

VizPass logs each parcel in the reception's parcel book and notifies the recipient in the VizPass bell and by email, so packages do not sit unnoticed on the shelf. When the parcel is collected, the desk marks it handed over and notes who took it, so every delivery is time-stamped. Parcels not yet collected stay listed until they are handed over or marked returned. The courier desk is set up on an Enterprise plan rather than one of the four published plans.

It works for any visitor type — contractors, auditors, vendors, senior executives. When a contractor or auditor arrives, the employee they are visiting approves or rejects the entry from their desk, phone or WhatsApp, whichever department they sit in. Every approval is time-stamped, so the record stays complete whoever the visitor is, and each host stays accountable for the people they invited.

VizPass has no shared multi-tenant building mode, so each company in the building runs its own account, fully isolated from the others: one company's vendors never see another's meeting rooms, staff or approvals. Inside one account, desk staff can be limited to their own workplace and hosts see only their own visitors. No single account shows every tenant's visitors together, so agree with building security how the shared gate and courier desk will run.

Candidates are checked in like any other visitor, under an Interview purpose. Expected candidates are pre-registered and get a QR pass by WhatsApp or email; a last-minute candidate is checked in on arrival and the interviewer approves on their phone. An interview room can be booked with the visit and prints on the pass, and reports separate interview traffic from other visitors.

Paper sheets get lost, entries are illegible, and nobody can quickly tell who is still on the premises. With VizPass the host approves from their desk or phone, the decision is time-stamped, and every visit is searchable by date with who arrived, who approved them and when they left. That gives you a dated record to show; meeting your duties under the DPDP Rules stays with you as the data fiduciary.

VizPass is used at offices, IT parks, factories, warehouses and campuses. In every setting it records who came in, who approved them and when they left, and gives an evacuation roll call of everyone checked in. It does not replace your safety procedures or certify compliance with any standard; it gives you the visitor record those procedures and inspections ask for. Factory and warehouse gates also use material passes, on the Gate Control plan.

Yes, on the Basic plan and above. When the host books the visit, they can reserve a meeting room with it, and the booking goes into the room diary. A clashing booking is refused with the meeting that already holds the room named, and the room number prints on the visitor's pass, so reception can send the guest straight to the right door. Cancelling the visit releases the room.

Yes, on the Basic plan and above. When a visitor checks in, the employee they are visiting gets the request and can approve or decline on WhatsApp, in the VizPass app or from a link, without an app install for the link. Every decision is time-stamped against the visit. The Single Gate plan is a plain register without WhatsApp approval.

Yes. A company with offices in several cities runs them on one account, each office with its own receptions and hosts, while the visitor register and the roll-call view stay common. Staff can be limited to their own office. This is different from a shared building, where each separate company runs its own account.

When an evacuation is raised, VizPass alerts every visitor inside, their hosts and the security team, and runs a mark-safe roll call of everyone checked in at reception — clients, candidates, vendors and guests. Because entries and exits are timestamped as they happen, the list reflects who is actually inside. It does not cover every employee, so floor wardens still count their own teams. It is on the Basic plan and above.

Plans are a flat monthly price per company with no per-user charges, GST extra: ₹1,499 Single Gate (a plain register for one gate), ₹4,999 Basic, ₹9,999 Front Desk and ₹14,999 Gate Control, with a 7-day free trial on the Basic plan. WhatsApp approval, meeting rooms and roll call start on Basic; the courier desk is on an Enterprise plan. No hardware purchase is needed.

Use the form at the end of this page, the demo button at the top, or WhatsApp. Tell us your type of office and what you want to solve first, and we call within one working day. The demo runs on-site across Delhi NCR, or on a video call pointed at your live reception anywhere in India, and covers the workflows your office needs.