Visitor Management for Data Centres

Host approval is set company-wide: walk-ins and self-registered visitors can wait for the host to approve, and pre-booked visits can be approved again on arrival. The host gets the request in the VizPass bell, by email, as an app push and on WhatsApp where configured, and the desk can also approve a waiting visit. The guard sees allow or deny, with the reason, before anyone reaches the floor.

On the Gate Control plan, equipment moves on material gate passes, separate from the visitor's pass. Deliveries go on an inward pass with the PO, challan or invoice number; hardware going out needs an approved outward pass listing the items. Returnable items get a return date and overdue alerts every three days. A material pass is not linked to a visit automatically, so add the visitor's name if you want them connected.

Yes. Returning visitors are recognised by mobile number, so their visits build up under one record. Searching a name or phone shows every past visit — dates, times, pass numbers, host and purpose — and the activity log shows who approved each entry. You can filter the register by date range and export it as CSV to review a pattern across months.

Every entry has a pass number, visitor details, check-in and check-out times and the approval recorded in the activity log, and material passes record equipment going in and out. Reports export as CSV, filtered by date, host, department, purpose or site. VizPass gives you that dated record; it does not certify compliance with any standard, and how long you keep the data stays your decision.

A Security Head or Company Admin blocks the person with a reason, and the gate then refuses them on every screen and app, even on a visit already booked. Matching is by mobile number only, and a whole contractor company cannot be blocked at once. Refused attempts are not logged or alerted, so VizPass will not tell you that a blocked person tried; the guard sees the refusal. Each block is in the activity log.

Pull the register for the day: each visit's check-in and check-out times show who was inside during the hour you care about, with the pass number, visitor, host, purpose and site on each row. Open a visit to see who approved it and any later change. Material passes are listed separately with their own numbers and gate times, so equipment movements can be checked against the same window.

No. VizPass controls who gets a pass and records every entry and exit at the desk or gate; it does not grant rack, cage or zone access, and it does not control turnstiles, mantraps or doors. If your change process has a ticket number, the desk can type it into the visit's purpose note so the visit and the ticket can be matched later.

Every pass carries an end time. Once it lapses, the pass is refused at entry and the guard sees deny with the reason, so the host has to book a new visit for the vendor to come back. Anyone still inside after their pass expires is reported to the host and admins as an overstay, on the Basic plan and above.

Yes. The host can approve from the app, a link or WhatsApp wherever they are, and the desk can approve a waiting visit itself. Decide in advance who approves a night callout when the usual host is unavailable, so the guard is never the one deciding whether an unexpected visitor goes in.

When an evacuation is raised, VizPass alerts every visitor inside, their hosts and the security team, and runs a mark-safe roll call of everyone checked in at the desk — engineers, vendors and auditors. Because entries and exits are timestamped as they happen, the list reflects who is actually inside. It covers visitors, not your own staff, and is on the Basic plan and above.

Plans are a flat monthly price per company with no per-user charges, GST extra: ₹1,499 Single Gate (a plain register for one gate), ₹4,999 Basic, ₹9,999 Front Desk and ₹14,999 Gate Control, with a 7-day free trial on the Basic plan. WhatsApp approval and roll call start on Basic; material passes are on Gate Control. No hardware purchase is needed.

Use the form at the end of this page, the demo button at the top, or WhatsApp. Tell us your type of facility and what you want to solve first, and we call within one working day. The demo runs on-site across Delhi NCR, or on a video call pointed at your live security desk anywhere in India.