Visitor Pass Software and Visitor Pass System
Visitor passes with the visitor's photo, host and a QR code — approved by the host on WhatsApp where you require it, and closed with a scan at exit. Printed or on the phone. No hardware to buy.
- No Hardware to Buy
- HQ Sector 62, Noida
- On-Site Demo in Delhi NCR, Live Video Elsewhere
- From ₹1,499/month · 7-Day Free Trial
Companies already running their gates on VizPass
VizPass is visitor pass software for Indian offices, factories, warehouses and campuses. Every pass carries the visitor's photo, name, host, purpose, validity and a QR code, and the host can approve the visit on WhatsApp before it is issued. The pass prints at the gate — A6, A7, ID badge or thermal slip — or goes to the visitor's phone, and a scan at exit closes it. It runs on any Android tablet or the guard's phone, from ₹1,499/month with a 7-day free trial.
Four Steps, Under a Minute per Visitor
A paper visitors pass says a name and a time, and nothing else. It does not say who approved the visit, whether the person ever left, or whether the same slip comes back tomorrow. VizPass visitor pass software turns every pass into a record that opens at the gate and closes at the exit.
What Goes on a Visitor Pass
- Photo and name — taken at the gate, so the face on the pass is the face in front of the guard.
- Host and purpose — who they are meeting, and why.
- Valid until — once it passes, the host and admins are alerted.
- QR code — scanned at exit to close the record.
- Your choice of extra lines — vehicle number, items carried, site, or an ID number masked to its last four digits.
Six Kinds of Pass, One Visitor Pass System
Each one starts differently — and every one of them ends in the same searchable log.
Visitor Pass at the Gate
The guard captures the photo and ID, picks the host and purpose, and adds the vehicle number if they drove in.
Photo + ID capturePre-Registered Pass
The host invites the visitor ahead of time; once they accept, the invitation page becomes their QR entry pass on the phone.
Invited before arrivalWalk-In QR Pass
Unexpected visitors scan a QR code at the gate and fill in their own details, with an OTP to verify the mobile number.
Self check-inContractor Pass
Issued with an end time for the job; once it lapses, the pass is refused at the gate.
Expired passes refusedCouriers and Deliveries
Parcels are logged at the gate and held until handed over; a courier who must go inside gets a walk-in pass.
Parcel logStaff Out-Pass
Employees stepping out get an out-pass with a planned return time; a late return alerts them and their manager.
Overdue alertsHow a Visitor Pass Is Issued and Closed
- Issued once the photo and ID are captured — and, if you require it, once the host approves on WhatsApp. Until then the visitor cannot be checked in.
- Printed or on the phone — the gate prints it, and the same pass can go to the visitor on WhatsApp or email.
- Closed by a QR scan at exit. A pass with no exit scan stays open on the log.
Before any photo or ID is taken, the visitor sees your privacy notice and their consent is recorded on the pass — see DPDP visitor data.
Gates like yours
What Our Customers Say
“VizPass has made our front desk operations much more organised. Visitor check-ins, courier entries and gate approvals are now handled digitally, which saves time and improves accountability.”
Gagan Mathur
OM Sweets
“VizPass gives our operations team better control over daily gate activity. Material movement, employee exits and reports are now easier to track, approve and review.”
Sandeep Garg
Karan Latex Ltd
“VizPass made our front desk faster and more organised. Visitor check-ins, courier entries and approvals are now handled without paper registers.”
Harman S
Admin Head, Ferozepur College of Engineering
“The platform feels simple for reception staff and professional for guests. Pre-registration and instant host alerts have improved our daily visitor flow.”
Rekha Y
Operation Head, Orchid Petal Ltd
“QR check-ins and OTP verification made guest entry smooth and contactless. Our teams receive notifications on time, without follow-up calls.”
Nitish T
Operation Head, HRIT University
“We have much better control at the gate now. Our security team can verify visitors, track movement and maintain accurate digital records.”
Gaurav S
Facility Manager, MMMIPCollege of Pharmacy
“VizPass gives us clear reports for visitors, couriers and gate activity. It saves admin time and helps management review data quickly.”
Harish G
Plant Head, HPL Ltd
“VizPass has made our front desk operations much more organised. Visitor check-ins, courier entries and gate approvals are now handled digitally, which saves time and improves accountability.”
Gagan Mathur
OM Sweets
“VizPass gives our operations team better control over daily gate activity. Material movement, employee exits and reports are now easier to track, approve and review.”
Sandeep Garg
Karan Latex Ltd
“VizPass made our front desk faster and more organised. Visitor check-ins, courier entries and approvals are now handled without paper registers.”
Harman S
Admin Head, Ferozepur College of Engineering
“The platform feels simple for reception staff and professional for guests. Pre-registration and instant host alerts have improved our daily visitor flow.”
Rekha Y
Operation Head, Orchid Petal Ltd
“QR check-ins and OTP verification made guest entry smooth and contactless. Our teams receive notifications on time, without follow-up calls.”
Nitish T
Operation Head, HRIT University
“We have much better control at the gate now. Our security team can verify visitors, track movement and maintain accurate digital records.”
Gaurav S
Facility Manager, MMMIPCollege of Pharmacy
“VizPass gives us clear reports for visitors, couriers and gate activity. It saves admin time and helps management review data quickly.”
Harish G
Plant Head, HPL Ltd
See It Running at Your Own Gate
An on-site demo across Delhi NCR, or a live video demo pointed at your gate anywhere in India.
Three Steps from Arrival to Exit
Capture at the Gate
Photo, ID and visit details on the guard's phone or tablet — or already filled in by a pre-registered or walk-in visitor.
Host Approves, Pass Prints
The host approves or declines from a link on WhatsApp, with no login, and the pass prints at the gate or goes to the visitor's phone.
Exit Scan Closes It
Scanning the QR at exit closes the record. Still inside after the pass expires? The host and admins are told — once.
Paper Visitor Slip vs VizPass Visitor Pass
| What matters | Paper slip or sticker | AVizPass pass |
|---|---|---|
| Who is on the pass | A name written by the guard, often unreadable | Photo, name, host, purpose and validity, printed |
| Host approval | A call to the extension, if anyone answers | Approve or decline on WhatsApp, wherever the host is |
| Leaving the site | Slip collected at the gate — or not | QR scan at exit closes the record |
| Visitor stays past the time | Nobody notices | Overstay alert to host and admins, once per pass |
| Someone barred from the site | Gets a slip if the guard was not told | Cannot be issued a pass until an admin unblocks them |
| Finding last month's visitor | Leafing through register books | Search and reports for any date range |
| Cost | Slip books, stickers and guard time | From ₹1,499/month, no hardware to buy |
A paper slip is cheap, and at a small office with a few visitors a week it is often enough. It stops working once you need to know who approved a visit, who is still inside, or who should never have been given a pass — which is what visitor pass solutions are for.
Pass Formats: A6, A7, ID Badge or Thermal Slip
The pass prints on what your gate already has: an A6 card, an A7 slip, an 86 × 54 mm ID badge, an A5 or A4 sheet, or an 80 mm or 58 mm thermal roll. Your logo, the visitor's photo and the QR code print by default, and you pick which lines appear. See gate pass printing and the guide to gate pass formats.
Digital Visitor Passes on the Phone
The link sent on WhatsApp or email opens the same pass, with the visitor's photo and the QR code to show at the gate. It never shows the ID number or ID document, it has no QR code until the visit is approved, and it stops working two days after the pass ends.
Blocked Visitors Never Get a Pass
A blocked person cannot be issued a pass until an admin unblocks them, and the reason stays on the record — see the visitor watchlist.
Four Visitor Pass Mistakes to Avoid
Passes with No End Time
Without a validity nobody can say who overstayed. Give each pass an end time that matches the visit.
Waving People Out Without a Scan
Every unscanned exit leaves a pass open and the inside list wrong. Make the exit scan the rule from day one.
Hosts Not Expecting the WhatsApp Request
If hosts are not told, the first approvals sit unanswered while visitors wait at the gate.
Printing the Full ID Number
Mask the ID number to its last four digits. Nobody at the gate needs the rest on a printed pass.
What VizPass Does Not Claim
- It is software: no turnstiles, boom barriers, RFID readers or door controllers. A pass controls access by deciding who gets in and recording every entry and exit — it does not open a door.
- It does not use face recognition or biometrics; the guard matches the photo on the pass.
- It does not certify compliance with any standard.
- For material, vehicles and staff passes in more depth, see gate pass management software.
Getting Started
Plans start at ₹1,499/month for Single Gate, ₹4,999/month for Basic, ₹9,999/month for Front Desk and ₹14,999/month for Gate Control, each with a 7-day free trial — see pricing. BeyondBoxAI Technologies Pvt. Ltd. builds and supports VizPass from Sector 62, Noida (+91 81304 68801, sales@beyondboxai.com, Monday to Saturday, 9:30 to 18:30 IST). In-person demos cover Noida, Greater Noida, Ghaziabad, Delhi, Gurugram and Faridabad; elsewhere the demo runs on a video call.
Live at Your Gate in a Week
Start the 7-Day Trial
On your busiest gate, with any Android tablet already there or the guard's own phone.
Set Up the Pass
Pick the paper size and the lines that print, and preview the pass before the first visitor arrives.
Add Gates and Sites
Same account, each site with its own gates, hosts and rules.
Four Things Worth Checking Every Week
Passes with No Exit Scan
Where people are leaving without the gate seeing them.
Overstay Alerts
Which visitors stayed past their pass, with which host, and whether it is the same name every week.
Overstays by Company
Who stayed past their pass, and whether it is the same contractor every time.
Walk-Ins vs Invited Visitors
Lots of walk-ins usually means hosts are not pre-registering — the easiest queue to remove.
Published pricing
One Flat Price a Month — No Per-User Charges
Every plan starts with a free 7-day trial. See what each plan includes →
Visitor Pass Software FAQs
What Is Visitor Pass Software?
Software that issues and tracks visitor passes instead of a paper slip or register. In VizPass the guard captures the visitor's photo and ID on a phone or tablet, the host can approve on WhatsApp, a pass with photo, host, purpose, validity and a QR code is printed or sent to the visitor's phone, and a QR scan at exit closes the record.
How Does a Visitor Pass Management System Work?
It follows each pass from issue to exit: the host pre-registers the visitor or the guard registers them at the gate, the host approves on WhatsApp if you require it, the pass is printed or sent to the phone, and the exit is scanned. Passes past their validity raise an overstay alert to the host and admins, passes with no exit scan stay open on the log, and reports cover any date range.
What Is a Visitor Gate Pass?
A visitor gate pass, or gatepass, is the slip or card that lets a visitor through the security gate. In a visitor gate pass management system like VizPass it carries the visitor's photo, name, host, purpose, validity and a QR code, and the gate scans the QR when the visitor leaves — so the pass also proves they went out.
Can Visitors Get a Digital Pass on Their Phone Instead of Paper?
Yes. The pass can be sent on WhatsApp or email as a link that opens it with the visitor's photo and QR code, to show at the gate. The link never shows the ID number or ID document, has no QR code until the visit is approved, and stops working two days after the pass ends. Pre-registered visitors receive their invitation the same way.
Does a Visitor Pass Show the Visitor's Photo and ID?
The photo prints on the pass by default, so the guard can match the face at entry and exit. The ID is captured at the gate and kept on the visit record; if you print the ID number it can be masked to its last four digits, and the phone pass never shows it. Every visitor sees your privacy notice first, and their consent is recorded on the pass.
Is a Guest Pass Different from a Visitor Pass?
Mostly in name. Hotels, housing societies and campuses tend to say guest pass; offices and factories say visitor pass. In VizPass they are the same pass: photo, host, purpose, validity and a QR code, with the visit pre-registered by the host or registered at the gate.
Can a Blocked Visitor Still Get a Pass?
No. A blocked visitor cannot be issued a pass until an admin unblocks them, and the reason for the block stays on the record, so the guard does not have to remember who was barred.
How Much Does Visitor Pass Software Cost in India?
VizPass is a flat monthly price with no per-user charges: ₹1,499 Single Gate, ₹4,999 Basic, ₹9,999 Front Desk and ₹14,999 Gate Control, each with a 7-day free trial. It runs on any Android tablet or the guard's phone, so there is no hardware to buy; a printer is only needed if you want printed passes.
Further reading
- Data protection framework (DPDP Act and Rules) — MeitY, Government of India
- Visitor management — Wikipedia
- Access control — Wikipedia
- QR code — Wikipedia
Your Gate on One Register — Set Up This Week
An on-site demo across Delhi NCR, or a live video demo pointed at your gate anywhere in India.